Commercial Cleaning Bid Calculator & Proposal Template

This commercial cleaning bid calculator and proposal template helps you bid offices and small commercial spaces from real production rates, then send a clear monthly proposal.

Who it's for: Residential cleaning owners adding their first office, clinic or small commercial accounts, and new commercial cleaners who bid by guesswork. Built for US businesses of 1–10 people.

The problem it solves: Commercial bids are priced by square foot and visit frequency, not by the house. This kit turns your real labor cost, production rates (square feet per hour), supplies, travel and periodic services into a monthly contract price, shows the per-visit and per-square-foot numbers, and lets you check each month whether the account is still profitable.

What's inside

• Bid & Proposal Workbook (EXAMPLE + BLANK, .xlsx)
• Commercial Bidding Playbook (PDF)
• Commercial Cleaning Agreement template (DOCX + PDF)
• Site Walkthrough Form, Scope of Work Schedule, Proposal Cover Letter, Quality Inspection Checklist (DOCX + PDF)
• AI Prompt Pack: 25 prompts (PDF + TXT)
• Start Here guide and license

How it works

1. Enter your labor, overhead, supply and travel costs and target margin on My Costs.
2. Adjust the production rates for each type of space.
3. On Bid Builder, enter the facility's areas, restroom fixtures and visit frequency to get the monthly price.
4. Compare 1–7 visits a week on Visit Options, print the Customer Proposal, and send it with the agreement and scope schedule.
5. Log each month's hours on Job Cost Check to catch accounts that drift below your margin.

Good to know

• Every number in the EXAMPLE file belongs to a made-up business; it isn't a market rate or a recommendation.
• Templates aren't legal advice; tax lines are placeholders. Have your own professionals review them.
• The tools help you run your business; they don't guarantee income or results.
• Excel .xlsx workbook, no macros; formulas tested in LibreOffice (Google Sheets and Excel open-tests pending).
• Cleaning medical or dental offices can bring extra requirements (for example OSHA bloodborne-pathogens training and EPA-registered disinfectants used as the label directs). This kit doesn't cover them; check what applies to you.

Need a website? Bought any kit from the Archive? You get a $39 credit toward any website package from The Collective if you request it within 60 days of your purchase (one credit per website project). The credit applies only to website services, not to kits or other products. To request it, email ryanviabusiness@gmail.com with your order number.

Refunds: All sales are final. This kit is an instant digital download, so we don't offer refunds once your order is placed. If a file is broken, missing or not as described, email ryanviabusiness@gmail.com with your order number and we'll send you a working replacement file; if we can't provide a working file that matches this description, we'll refund your order. If you bought the same kit twice by mistake, email us within 14 days of the second order and we'll refund the duplicate order. Nothing in this policy limits any rights you have under law that can't be waived.

License: one business; no resale, redistribution or sharing.

Cover images are illustrations created with AI. The people shown are fictional, not customers.